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Fiscal Year-End Fundraising Toolkit

The end of the fiscal year is an important time for fundraising outreach. This toolkit may be used as a guide to support your volunteer outreach efforts. Volunteers should feel free to customize and personalize correspondence and outreach efforts as needed.  

Questions?  

Contact your PC program liaison or the Office of Annual Giving at 401.865.1296 if you have any questions about using this resource.

Here’s how you can help spread the word:  

  • Make your fiscal year-end gift at www.givetopc.org. 
  • Share a personal post on social media, or reach out to your networks via email and phone, to build support from your friends. (See sample posts below.) 
  • Tag your friends on social media and encourage them to make a gift.  
  • Did someone you know make a gift? Send them a public or private message of thanks. 

Social Media: 

Follow PC on Social Media  

Facebook – Providence College and Providence College Alumni 

Twitter – Providence College and Providence College Alumni 

Instagram – Providence College and Providence College Alumni 

Snapchat – Follow Provcollege

Sample Posts:  

Facebook: 
Share a flashback photo from your time as a student, a photo of yourself in PC gear, or one of the provided images. 

Facebook Cover:

Fundraising Facebook Cover Graphic Students

Fundraising Facebook Cover Graphic Chapel 

Facebook Shared Image:  

Fundraising Facebook Shared Graphic Students

Fundraising Facebook Shared Graphic Chapel

Providence College allowed me to do _______.  Your gift to the College’s Annual Fund ensures that PC can provide a high level of opportunities and resources, year after year. Join me by making your gift to PC by midnight on June 30 at www.givetopc.org 

I give back to Providence College because _______. Will you join me? Make your gift to PC’s Annual Fund by midnight on June 30 at www.givetopc.org. 

Twitter:
Share a flashback photo from your time as a student, a photo of yourself in PC gear, or one of the provided images.

Twitter Graphic Students

Twitter Graphic Chapel

I know it firsthand: @ProvidenceCol provides a high level of opportunities and resources that are only possible because of the Annual Fund. Make your gift to PC by midnight on June 30 at givetopc.org 

I just made my gift to support the (Angel/PC/Friars Forever Athletic) Fund at @Providencecol – will you join me? Make your gift by June 30: www.givetopc.org 

Instagram: 
Share a flashback photo from your time as a student, a photo of yourself in PC gear, or one of the provided images.

Fundraising Instagram Graphic Students

Fundraising Instagram Graphic Chapel

Providence College allowed me to do _______.  Your gift to the College’s Annual Fund ensures that @ProvCollege can provide a high level of opportunities and resources, year after year. Join me by making your gift to PC by midnight on June 30 at www.givetopc.org. #friarsgiveback #foreverafriar  

I give back to @provcollege because _______. Will you join me? Make your gift to PC’s Annual Fund by midnight on June 30 at www.givetopc.org. #friarsgiveback #foreverafriar  

Sample Call Scripts:  

Introduction 

Hello, may I please speak with [first, last name]? 

Hi [Mr./Mrs. Last Name], This is [your name]. I’m calling as a volunteer for Providence College, Class of [class year]. How are you?  

Make the Connection  

It’s so nice to get the chance to speak with fellow alumni about the College’s growth.  

Build a conversation with 1-2 questions. 

  • Have you been back to campus recently? 
  • Have you attended any PC events recently?  
  • Have you stayed up to date with what’s going on at PC? 

Updates from the College 

It’s been a busy academic year for the College and I’m really excited about PC’s momentum. For example, [Share some key happenings at PC and/or about your class/program. For the most up-to-date PC news, visit news.providence.edu.]  

Soliciting a Gift 

I’m also calling to ask that you renew your support of the [PC/Angel/Friars Forever Athletic] Fund. PC’s fiscal year ends on June 30, and gifts of any size from donors like you help ensure that our College can continue to provide students with great opportunities and resources, year after year. Would you consider renewing your support with year-end gift of $[amount]? 

If YES 

Thank you so much! You can make your gift online at www.givetopc.org.
(If they’re more comfortable donating another way, see the list of Ways to Give) 

If NO 

Thank you for your consideration/I understand.  

Updating Information 

Before I let you go, would you mind letting me know if this is your preferred phone number? Is there a best email to use to contact you in the future?  

Close 

I appreciate you taking the time to speak with me this evening and for your support of the College. Should you have any questions, please don’t hesitate to reach out. I hope you and your family have a wonderful summer. Thank you and have a great day/night.  

Sample Email:  

Dear {first name}, 

As a volunteer with Providence College, I am writing to update you on the College’s incredible momentum. There has been a lot of growth at PC, and I’m really excited about the College’s future. There is so much to be proud of at PC, and it’s possible because of you.  

 The fiscal year ends at midnight on June 30, and your support ensures that we can continue to offer a high level of academic excellence, year after year. Gifts to PC’s Annual Fund provide access to financial aid and opportunities for students while simultaneously enhancing their college experience. Whether you choose to support the PC Fund, the Angel Fund, or the Friars Forever Athletic Fund, you make an impact on today’s students.  

 Please make your tax-deductible gift by midnight on June 30 at www.givetopc.org. Thank you for your consideration [and your past support]. I hope you and your family have a wonderful summer.  

With Gratitude,
[name]